| Buyer notification and security features |
- User specific security profiles by function
- Single-click activation of proposed buy
- Email notification (to A/E and/or Traffic) of space closing dates and changes in buy status
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| Build estimates |
- Import internal plan data via Excel upload or from third party applications
- Flexible hierarchy to set profiles by owning, buying, and/or disbursing office
- Track rates and terms
- Proposed buy feature for "what if" analysis
- Automated calculation of shipping quantity
- Develop contracts and manage negotiated costs and contract terms
- Analyze contract achievement
- Barter stewardship capabilities
- Multi-month insertion capabilities
- Client Authorization forms
- Extensive personlization via user preferences
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| Place, monitor and maintain insertion orders |
- Insertion Orders with Revisions
- Seamless "free trade" EDI using Order Valet
- Orders and revisions delivered via email (PDF attachment) or fax, based on Agency-managed vendor contact records
- Single location for buy entry and maintenance
- View billing/paying activity for each buy line within worksheet
- Automated export of worksheet data to Excel®
- Copy buys from estimate to estimate or client to client
- Support for insert and direct mail lists buying processes
- Automatic assignment and maintenance of ad numbers (optional) to track campaign spending and creative content
- Robust trafficking for routing of creative
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| Bill clients |
- Draft billing review available prior to live bill release (viewable online)
- Electronic billing supported
- Multi-office or centralized bill/pay capabilities
- Online inquiry of client payment status
- Multiple standard billing formats available or customize your own
- Common vendor eliminates need for redundant production vendors
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| Match invoices/pay vendors |
- Separation of duties maintained for matching and clearing
- Mass selection feature to quickly match/clear invoices
- Customizable user interface to match user preferences
- Tremendous reporting and inquiry flexibility
- Ability to centralize or decentralize disbursements by Company/Office
- Easy-to-manage payment calendars
- Central Pay system to enable single check stock utilization for media and production
- Confirmation Pay feature to control vendor payment based on cash receipt from client
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| Post buy reporting |
- Comprehensive financial status inquiries with dynamic drilldown
- Reports exportable to Excel
- Shipping reports
- Report on key dates in calendar format
- Comprehensive vendor Phone Call Screen to easily resolve inquiries
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